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Productivity3 alternatives·~$5/mo to replace

3 Best Todoist Alternatives for Small Teams (2026)

Todoist averages $5/user/month. Below are 3 hand-picked alternatives (2 of them free or open-source) with verified pricing and honest pros and cons. Ranked by potential savings.

Quick pick

If you’re short on time, the best free pick is Vikunja (Open source) — Open-source, self-hostable task management app with lists, kanban boards, and CalDAV support.

For a deeper read, scroll the full list below. Each entry covers price, what type of alternative it is, and the official website.

All 3 alternatives, ranked by savings

  1. #1

    Vikunja

    Open sourceFree · saves 100% vs Todoist

    Open-source, self-hostable task management app with lists, kanban boards, and CalDAV support.

    vikunja.io ↗
  2. #2

    Super Productivity

    Open sourceFree · saves 100% vs Todoist

    Free open-source time tracker and task manager with Jira, GitHub, and GitLab integrations.

    super-productivity.com ↗
  3. #3

    Ticktick

    Cheaper$3/mo · saves 40% vs Todoist

    Feature-rich task manager with built-in Pomodoro timer, habit tracker, and calendar view. Great free tier.

    ticktick.com ↗

How to actually pick one

Three-question filter:

  1. Can you self-host? If yes, the open-source picks usually win on cost and data ownership.
  2. Will the alternative cover ≥80% of your current use case? Don’t switch for a 50% feature match — the hidden cost of workflow re-learning outweighs the savings.
  3. What does the renewal math say? Calculate 12 months of cost on the alternative vs. Todoist, then subtract switching cost (estimated at ~1 work week).

See also