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Storage & Cloud2 alternatives·~$7/mo to replace

2 Best Google Workspace Alternatives for Small Teams (2026)

Google Workspace averages $7/user/month. Below are 2 hand-picked alternatives (1 of them free or open-source) with verified pricing and honest pros and cons. Ranked by potential savings.

Quick pick

If you’re short on time, the best free pick is Nextcloud + Collabora (Open source) — Self-host the full Google Workspace experience. Docs, sheets, email, calendar, and file storage.

For a deeper read, scroll the full list below. Each entry covers price, what type of alternative it is, and the official website.

All 2 alternatives, ranked by savings

  1. #1

    Nextcloud + Collabora

    Open sourceFree · saves 100% vs Google Workspace

    Self-host the full Google Workspace experience. Docs, sheets, email, calendar, and file storage.

    nextcloud.com ↗
  2. #2

    Proton Mail + Drive

    Cheaper$4/mo · saves 43% vs Google Workspace

    Privacy-focused email, calendar, drive, and VPN. End-to-end encrypted, Swiss-based.

    proton.me ↗

How to actually pick one

Three-question filter:

  1. Can you self-host? If yes, the open-source picks usually win on cost and data ownership.
  2. Will the alternative cover ≥80% of your current use case? Don’t switch for a 50% feature match — the hidden cost of workflow re-learning outweighs the savings.
  3. What does the renewal math say? Calculate 12 months of cost on the alternative vs. Google Workspace, then subtract switching cost (estimated at ~1 work week).

See also